ProofLedger
HR & ADMIN LOG ARCHIVING FOR COMPLIANCE
Independent access log archiving for HR teams, operations managers and corporate audits. Your proof – permanentely sealed, always ready.
How it works
From door scan to permanent proof — in seconds
No new hardware. No IT team. Your existing access system already has the data — we just make sure it never disappears.
Employee scans in
Your existing fob or card reader captures the event
ProofLedger captures it
Your vendor's API sends the raw log to our secure pipeline
Cryptographic seal applied
A unique mathematical fingerprint is stamped permanently
Archived in Canada
Encrypted Canadian servers, isolated from your systems
Ready when you need it
Search, filter, export certified audit reports on demand
Compatibility check
Is ProofLedger right for your business?
ProofLedger connects to your existing door access system via API — no new hardware, no rewiring, no technician. But your system must be able to send or export log data digitally. Here is a quick check.
✅ Compatible systems — ready to connect
- ✓Brivo — Full real-time integration via API
- ✓Kisi — Full real-time integration via API
- ✓Kantech (EntraPass) — Compatible via scheduled export
- ✓Genetec (Synergis) — Compatible via API/export
- ✓Avigilon Alta — Full real-time integration via API
- ✓Honeywell Pro-Watch — Compatible via scheduled export
- ✓Salto KS — Compatible via API
- ✓Verkada — Compatible via API
❌ Not compatible — at this time
Older standalone card readers with no network connection, and legacy on-premise systems with no digital export capability are not currently supported by ProofLedger.
We would rather tell you that upfront than waste your time.
Not sure if your system qualifies?
Email us your hardware model → We will give you a straight answer within one business day. No sales pitch.Real-world impact
What verified access data can be worth to your business
These are estimates based on industry averages for small-to-medium Canadian businesses. Your actual results depend on your team size, sector, and situation — but the exposure is real either way.
Up to $30,000
Potential annual payroll savings
Based on 10 employees arriving 30 min late daily at $24/hr — undetected attendance gaps add up fast when there is no verified record.
$10K – $15K
Per protected liability claim
Fabricated workers' comp and HR disputes are common and expensive. Verified, tamper-proof timestamps give your legal team something to work with before costs escalate.
$3,744
In recoverable admin hours per year
Estimated based on 3 hours per week spent manually reconciling attendance and access records at $24/hr. ProofLedger does it automatically.
$1,134
Annual BC tax offset (Standard plan)
ProofLedger is a deductible business expense. At BC's small business rate, the Standard plan ($4,800/yr) offsets approximately $1,134 in tax annually.
Estimates are illustrative and based on industry averages. Individual results will vary. ProofLedger does not guarantee specific financial outcomes.
Tamper-proof technology
The digital wax seal — your records, untouchable
Every log gets a unique mathematical fingerprint the moment it is created. If anyone — including us — ever tries to change it, the seal breaks instantly and proves tampering in court.
✓ Verified intact
Original log entry
Person: Sarah Jenkins · Door: Main Lobby · Time: May 31, 2026 — 9:04 am · Status: Access Granted
⚠ Tampering detected
After attempted edit
Person: Sarah Jenkins · Door: Main Lobby · Time: 9:04 am 8:47 am · Status: Access Granted
Simple, transparent pricing
One plan for every business. No hidden fees.
Choose the retention window that matches your compliance requirements. All plans include your live dashboard, roster manager, and certified audit reports.
Standard
$400
per month
1-Year Vault- Live administrative dashboard
- Dynamic roster & fob manager
- Adjuster-ready certified reports
- 365-day rolling log retention
- Automated redundant backup
- Visitor log management
Professional
$600
per month
2-Year Vault- Everything in Standard
- 2-year log retention vault
- Wage & hour lawsuit defense If a terminated employee claims unpaid overtime from 18 months ago, your 2-year vault gives you un-editable timestamp evidence to dismiss the case instantly — before it ever reaches a tribunal.
- Annual spatial footprint audit
- Lease utilization reporting
- Visitor log management
Gold
$1,000
per month
5-Year Vault- Everything in Professional
- Permanent archive — zero purges
- Real-time access denied alerts
- Quarterly traffic density analysis
- Camera placement intelligence
- Visitor log management
All plans include a one-time setup fee. No hidden charges — ever. Custom pricing available for facilities with 50+ doors. Contact us →
Your data is being deleted
every 90 days right now.
Your hardware captures every door scan — then quietly overwrites it to save space. The day a dispute, audit, or insurance claim hits your desk, that proof is gone forever. ProofLedger makes sure it never is.