“We are there for the day you think you don’t need us”
How it works
From door scan to permanent proof — in seconds
No new hardware. No IT team. Just plug-in compliance archiving that runs silently in the background.
Employee scans in
Your existing key fob or card reader captures the event
ProofLedger captures it
Your vendor's API sends the raw log to our secure pipeline
Cryptographic seal applied
A unique mathematical fingerprint is stamped — permanently
Archived in Canada
Stored on Canadian servers, encrypted, isolated from your systems
Ready when you need it
Search, filter, and export certified audit reports on demand
Tamper-proof technology
The digital wax seal — explained simply
Every log gets a unique mathematical fingerprint the moment it's created. If anyone — including us — ever tries to change it, the seal breaks instantly and proves tampering in court.
✓ Verified intact
Original log entry
Person: Sarah Jenkins
Door: Main Lobby Entrance
Time: May 31, 2026 — 9:04 am
Status: Access Granted
⚠ Tampering detected
After attempted edit
Person: Sarah Jenkins
Door: Main Lobby Entrance
Time: 9:04 am 8:47 am
Status: Access Granted
ℹ️ The seal is generated from the original data using SHA-256 cryptography — the same standard used by banks and governments worldwide. A changed timestamp, name, or status produces a completely different seal, making any alteration immediately and mathematically provable.
Real world impact
What your access logs are actually worth
Every business already has the data. Most are just letting it disappear. Here's exactly what ProofLedger puts back in your pocket.
$30,000+
Recovered per year from attendance gaps
Take "Bob" — $24/hour, 30 minutes late every day. That's $3,000 in hidden payroll drain from one person. Across a team of 10, that's $30,000 walking out the door annually without a single dispute filed. ProofLedger closes that gap automatically.
$10,000–$15,000
Protected per denied claim
Insurance adjusters reject claims daily for one reason: "lack of evidence." When your local hardware overwrites logs every 90 days, you have nothing. ProofLedger gives you un-editable, timestamped proof — exactly what adjusters need to approve your claim.
Case dismissed
Fabricated overtime and injury claims
"He said, she said" costs companies thousands before a lawyer is ever called. When an employee claims unpaid overtime from 14 months ago or files an unsubstantiated workers' comp claim, your ProofLedger timestamp record is the unbiased, mathematical answer that shuts it down instantly.
$1,000–$5,000
Saved per incident
Most operational disputes — inventory discrepancies, facility breaches, contractor billing errors — never need to become insurance claims if you have the access data to resolve them in-house. ProofLedger keeps disputes out of the claims process entirely.
$3,744/year
Returned to management productivity
Instead of spending hours cross-referencing who was supposed to be in versus who actually scanned in, your admin opens ProofLedger and exports a timestamped report in 10 minutes. What used to take 3 hours per week takes 10 minutes — saving $3,744 annually in wasted management salary.
$1,134/year
Automatic business expense deduction
Even if your facility runs perfectly, ProofLedger pays for itself. As a registered Canadian administrative technology service, your entire subscription qualifies as a 100% deductible business operating expense — writing down your taxable income automatically every year.
Visitor & contractor tracking
Every person who walks through your door — logged, archived, and private
Employee records stay employee records. Visitor records stay visitor records. ProofLedger keeps them completely separate — so your front desk can manage incoming visitors without ever seeing a single employee's data.
A dedicated visitor log — completely isolated from your employee data
Your front desk assigns a visitor pass fob to Bob the technician when he arrives. ProofLedger logs it under visitors — not employees. When Bob leaves, the pass is cleared. Your HR records, employee timestamps, and roster data stay completely invisible to reception staff. No overlap. No privacy risk. No mess.
Live visitor log — today
Employee data stays private
Front desk staff access only the visitor module — never employee timestamps, rosters, or HR records
Separate archived records
Visitor logs are stored independently from employee logs — clean, organized, and instantly exportable for any audit
Zero training required
Your front desk checks visitors in and out in seconds — no IT knowledge, no complex software, no errors
Quarterly space intelligence
Your floor plan is costing you money you don't know about
ProofLedger's quarterly traffic reports cross-reference your door scan data with your facility layout. The result? A real map of what's being used, what's being wasted, and exactly what to do about it.
Turn dead rooms into quiet zones
That boardroom used 3 times a month? Your data shows it. Repurpose it as a dedicated sales call room — a quiet, professional space where your team closes deals instead of whispering at their desk.
Boosts sales performanceStop paying to clean empty rooms
If Door 7 through Door 12 scan zero activity for 60 days, why is your cleaning crew servicing those rooms weekly? ProofLedger data lets you renegotiate your janitorial contract based on actual usage — not assumptions.
Saves $2,000–$8,000/yearDownsize or sublet unused wings
If a full wing of your facility sees near-zero traffic every quarter, you're paying lease costs on dead space. ProofLedger gives you the documented evidence to negotiate a lease reduction, sublease the space, or consolidate your footprint entirely.
Saves $10,000–$50,000/yearKnow exactly where to place cameras
Stop guessing where your security blind spots are. Your traffic data shows exactly which entry points and zones carry the highest activity — so your camera budget goes where it actually matters, not where it's convenient.
Optimizes security spendSlash HVAC costs in unused zones
Heating and cooling empty rooms all winter is one of the most invisible overhead costs in commercial real estate. When your data confirms a zone is consistently unoccupied, you have the numbers to justify zoning adjustments with your HVAC provider.
Saves $3,000–$12,000/yearReorganize around real traffic flow
Your data might reveal that your busiest team is in the furthest corner of the building from the bathroom, kitchen, and meeting rooms. Rearranging based on actual movement patterns reduces friction, improves workflow, and keeps people happier.
Reduces operational frictionVendor & contractor accountability
Did the technician actually show up — and for how long?
Every contractor, cleaner, and service provider that enters your facility scans through your access system. ProofLedger captures that timestamp permanently. Now you have proof — not their word.
⚠ Before ProofLedger
Your HVAC technician invoices you for 4 hours of work. You have no way to verify when they arrived, when they left, or whether they stayed the full time. You pay the invoice and move on — or spend an hour arguing about it with no evidence.
✓ After ProofLedger
Your access log shows the technician scanned in at 10:14 am and out at 11:52 am — 1 hour and 38 minutes. The invoice claims 4 hours. You have un-editable, timestamped proof. The dispute takes 30 seconds and saves you over $100 on that invoice alone.
Verify every service call
Plumbers, electricians, IT vendors, security companies — every visit is timestamped. Match their invoice hours against your door data before approving payment.
Track after-hours access
Know exactly who entered your facility outside business hours and when. No more wondering if the cleaning crew was in the building at 2am or if a contractor overstayed their visit window.
Compliance-ready service records
Some industries require documented proof that inspections and service visits actually occurred. ProofLedger gives you a permanent, un-editable record of every vendor that entered your facility — automatically.
The cost of doing nothing
Your facility is streaming data every single second. Every door scan is a timestamp. Every entry is a record. Right now, your hardware is capturing all of it — and deleting it every 30 to 90 days to free up storage space.
Imagine a major employment dispute, a compliance audit, or an insurance discrepancy hitting your desk three months from today. You open your local server to pull the historical logs — and the screen is blank. The proof you needed was overwritten last Tuesday.
What should have taken three minutes to resolve turns into weeks of legal exposure, management stress, and thousands of dollars in out-of-pocket settlements.
ProofLedger is your business's permanent administrative insurance policy. For less than it costs to insure your company vehicle, you pull your entire operation out of the dark and into absolute, mathematically provable compliance protection.
You can continue to operate on guesswork — or you can operate with undeniable proof. Which one can your bottom line afford?